Middlesex County Modernizes Records Management with InfoArchive Certification

In New Jersey, keeping government records safe, accurate, and accessible is a top priority. Many state and local agencies choose to have their computer systems certified by the Department of Archives and Records Management (DARM). This certification guarantees that digital records, including vital documents, court filings, official reports, business records, and historical archives, are authentic, reliable, and preserved for the full retention period required by law. Certified systems also meet rigorous standards for image quality, metadata, security, retention schedules, and disaster recovery. By maintaining these standards, New Jersey ensures compliance with state law and reinforces public trust in government transparency, operational efficiency, and accountability. Agencies benefit from a system that minimizes the risk of data loss, enhances record retrieval, and streamlines administrative processes across departments.

Middlesex County Prosecutor’s Office: Leading with Innovation

The Middlesex County Prosecutor’s Office (MCPO) is headquartered in New Brunswick and plays a central role in maintaining public safety and justice across the county. The office is responsible for investigating crimes, authorizing arrests, obtaining indictments, and prosecuting cases through trial. MCPO works closely with local, state, and federal law enforcement agencies, as well as community organizations, to uphold its mission. Its dedication to integrity, transparency, and public service has made it a model for effective law enforcement in New Jersey.

Recently, the Middlesex County Prosecutor’s Office achieved DARM certification for CSI Technology Group’s InfoArchive software. This certification confirms that the system meets New Jersey’s rigorous standards for electronic records management, including secure storage, detailed metadata, audit trails, and disaster recovery. With InfoArchive, the MCPO can efficiently manage large volumes of sensitive legal and investigative records, ensuring they remain accurate, secure, and fully accessible for legal proceedings, audits, and public records requests. This accomplishment reflects a growing trend among New Jersey agencies to adopt DARM-certified solutions that modernize records management and strengthen public accountability.

Technical Advantages of the InfoArchive Module

As an extension of CSI’s InfoShare^® suite, InfoArchive provides a reliable and compliant archive system designed for government agencies. It combines robust functionality with ease of use to support long-term records management and operational efficiency. Key benefits include:

• Preservation of case documents in PDF/A, the ISO standard for long-term storage.
• Management of non-case documents, including payroll and administrative files, alongside case records for a unified system.
• Full alignment with New Jersey DARM certification requirements.
• Treatment of the InfoShare^® file as the official record for archival and destruction, reducing reliance on off-site storage.
• Instant access to archived files for appeals, civil litigation, or OPRA requests.
• Availability of an InfoArchive Reader to support disaster recovery and business continuity.
• Seamless integration with eProsecution’s Documents and Tracking tabs for efficient searching and record management.
• Differentiation between documents and evidence to ensure proper handling of audiovisual materials.
• Automation of documents that meet specific criteria to long-term storage or archiving, streamlining workflows and ensuring secure preservation.

A Smarter Approach to Records Management

“The DARM certification of InfoArchive represents more than a compliance milestone. It equips agencies with the tools to work more efficiently and serve the public effectively,” said John Porter, Director of the State and County Division at CSI Technology Group. “Middlesex County is setting a standard for modern records management. We are proud to provide technology that enhances accountability, transparency, and trust. InfoArchive also eliminates the high costs associated with storing and later destroying paper files, delivering significant operational savings for agencies.”

For agencies still reliant on paper, InfoArchive offers a path to digital transformation. The system securely captures, archives, and manages records in electronic form. By automating the identification and storage of documents that meet retention requirements, InfoArchive reduces the burden of physical files, ensures compliance, and streamlines workflows. Agencies can achieve greater efficiency, stronger security, and lasting peace of mind with a modern, DARM-certified solution.